Service
Administrative Strategy
Admin work designed on purpose — who does what, when, and how it gets checked.
We redesign the administrative backbone of your business — invoicing, renewals, records, approvals — so routine work runs on a system instead of on someone’s memory.
01 / Who it is for
Is this you?
Businesses where administration grew by accident: the founder still approves everything, invoicing goes out late, contracts renew unnoticed, and one absent person can stall the whole office.
The problems it solves
- The owner is the bottleneck for approvals, payments and small decisions that should not need them.
- Invoices go out late and follow-ups later, so cash arrives weeks after it could.
- Renewals, filings and licences surface only when something lapses.
- Admin knowledge sits with one person, and holidays become a risk event.
02 / What we do
The work, step by step.
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01
Audit every recurring admin task across finance, customers, compliance and HR admin.
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02
Assign clear ownership and backup for each task, with deadlines on a shared admin calendar.
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03
Define delegation thresholds — what staff can decide alone, what needs a check, what stays with the owner.
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04
Set up a short weekly admin review so nothing ages past its deadline unnoticed.
03 / Deliverables
What you receive, in writing.
- An admin function map: every recurring task, its owner, backup and deadline
- A twelve-month admin calendar covering filings, renewals and reviews
- A delegation guide with approval thresholds in writing
- A weekly review agenda that keeps the system honest
Do you provide ongoing admin staff or virtual assistants?
No. We design the system; your team runs it. If you need extra hands, we can define the role so a hire or a virtual assistant service knows exactly what to take over.
Does this replace an office manager?
It makes the office manager role explicit — whether it is one person, shared across the team, or partly outsourced. Many clients discover the role exists; it just was never written down.
You will see sensitive information. How is that handled?
A mutual confidentiality agreement is standard before work begins, and we work with least-privilege access: only the documents the audit needs, for only as long as it needs them. Details are in our Service Delivery Policy.
Talk through your administrative strategy situation — free, 30 minutes.
Describe what is happening in plain words. We will tell you honestly whether this service fits and what an engagement would look like.
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